System Security
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      System Privileges Overview

      This list shows all the available Security Groups Privileges.

      Also, refer to How to Manage Security Groups. 

      All Privileges

      My Portal

      HR Data

        • Assets > Users can view the list of assets that have been assigned to them.
        • Benefits > Users can view the list of assets that have been assigned to them.
        • Credentials > Users can view and edit their own clocking PIN number.
        • Documents > Users can view shared documents and their own employee documents.
        • Notes > Users can view the notes posted on their profile.
        • Pay Rates > Users can view pay rates and amounts across the software.
        • Profile > Users can view their own employee profile and adjust the personal section if applicable.
        • Training > Users can view the list of ongoing, upcoming, and past trainings they have been assigned.

      Scheduling

        • Availability > Users can view, edit, or delete their availability.

        • Co-workers > Users can view the schedule of their co-workers within the Schedules.

        • Schedules > Users can view their schedules and available open shifts if applicable.

        • Shift Preferences > Users can view, edit, or delete their shift preferences.

        • Team Staffing > Users can view the schedule of their team staffing within the Schedules.

      Time Off Requests

        • Time Off Requests > Users can manage their time off requests, view their balances, and request history.

      Timesheets

        • Timesheets > Users can view their own timesheets.

      Reports 

      HR Data

        • Manage Reports > Users can view, add, edit, and delete HR Data reports.

        • View Reports > Users can view HR Data reports.

      Questionnaires

        • Manage Reports > Users can view, add, edit, and delete questionnaire reports.

        • View Reports > Users can view questionnaire reports.

      Scheduling

        • Manage Reports > Users can view, add, edit, and delete Scheduling reports.

        • View Reports > Users can view Scheduling reports.

      Time and Attendance

        • Manage Reports > Users can view, add, edit, and delete Time and Attendance reports.

        • View Reports > Users can view Time and Attendance reports.

      Time Off

        • Manage Reports > Users can view, add, edit, and delete Time Off reports.

        • View Reports > Users can view Time Off reports.

      User Access

      Manage Users

        • Users can add, import, or link employee portal and system users as well as export system users.

      Security Groups

        • Users can add, edit, or archive security groups.

      Tech Support Verification

        • Users can verify and allow technical support access when requested.

      Time and Attendance

      Attendance Exceptions

        • Users can access the exceptions feature.

      Job Costing

        • Manage Jobs > Users can view, add, edit, or delete Jobs, Projects, Clients, and Tasks, and configure the job definition.

        • View Jobs > Users can view Jobs, Projects, Clients, and Tasks.

      Questionnaires

        • Users can view, add, edit, and archive questions and questionnaires.

      Settings

        • Pay Entities > Users can view, add, edit, and archive pay entities.

        • Pay Periods > Users can view, add, edit, and archive pay periods.

        • Payables > Users can view, add, edit, and archive payables.

        • Time Codes > Users can view, add, edit, and archive time codes.

        • Time Tracking > Users can manage Attendance by Schedules, Breaks, Overtime, Punch Restriction, Reporting Hours, Rounding, and Shift Differentials rules.

      Timesheets

        • Hours Distribution > Users can view, add, edit, and archive the distribution of hours.

        • Import Time Data > Users can add or update time data.

        • Manage Timesheets > Users can manage employees' timesheets, submit timesheets for approval, or approve/deny approval requests up to the pay period approval deadline.

        • Timesheet Administrator > Users can manage employees' timesheets, submit for approval, approve/deny requests, and close/reopen pay periods at any time.

        • View Timesheets > Users can view employees' timesheets.

      Who's In

        • Users can view the Who's In.

      Devices

      Group Clock

        • Mobile App > Users can access the Group Clock feature.

        • Settings > Users can view, add, edit, and archive Group Clock settings.

      Devices Kiosk

        • Users can view, add, edit, and archive kiosks, kiosk permissions, and settings.

      Devices Time Clocks

        • Manage Time Clocks > Users can view, add, edit, and archive time clocks, permissions, and settings.

        • Manage Selfie Enrollment > Users can view, send, or update enrollment invitations.

      Scheduling

      Open Shifts

        • Convert Shifts > Users can convert shifts into Open Shifts.

        • Manage Open Shifts > Users can view, add, edit, and archive open shifts.

      Schedules

        • Alerts > Users can view, add, edit, and archive schedule alerts.

        • Cancel Shifts > Users can cancel shifts.

        • Manage Schedules > Users can view, add, edit, and manage employees' schedules, shift patterns, weekly patterns, shift templates, and team staffing.

        • Schedule Plans > Users can view, add, edit, and archive Coworkers, Recommendation Rules, Schedule Criteria, and Schedule Plans.

        • Shift Preferences > Users can view, add, edit, and archive Shift Preferences and Shift Swap & Drop rules.

        • View Schedules > Users can view employees' schedules.

      Time Off

      Balances

        • Adjust Balances > Users can adjust time off balances.

        • Import Balances > Users can add or update time off balances.

        • View Balances > Users can view employees' time off balances.

      Holidays

        • Users can view, add, edit, and archive Holidays.

      Policies

        • Users can view, add, edit, and archive time off policies.

      Requests

        • Manage Requests > Users can view, add, approve, deny, cancel, or delete time off requests or add time off manually.

        • View Requests > Users can view time off requests, upcoming time off, and history.

      HR Data Management 

      Assets

        • Assign Assets > Users can assign assets to employees and return assets.

        • Manage Assets > Users can view, add, edit, and archive assets, and view assignment history.

      Management Availability

        • Users can view, add, edit, and archive employees' availability.

      Benefits

        • Assign Benefits > Users can assign benefits to employees.

        • Manage Benefits > Users can view, add, edit, and archive benefits.

      Compliance

        • Users can view, add, edit, and archive compliance rules.

      Documents

        • Document Center > Users can view, add, edit, and delete folders and files within company documents and templates.

        • Document Request > Users can view, create, and review document requests.

        • Employee Documents > Users can view employee documents from the employee profile or the Document Explorer, or the Request.

      Employees

        • Import Employees > Users can add or update employees.

        • Manage Biometric & Clock Credentials > Users can enable/disable biometric attestation and manage PIN, Proximity Card, Fingerprints, and Face (if View Employee is enabled).

        • Manage Employees > Users can add, edit, and archive employees and view employee groups and reporting structures.

        • Manage Pay Rates > Users can edit employees' compensation.

        • View Employees > Users can view employees' personal and employment information.

      Platform

      Billing & Subscription

        • User access to view and manage the billing, the subscription, and credit cards.

      Exports

        • User access to add, edit, or archive exports

      Integrations

        • ADP > User access to configure the ADP integrations, such as ADP Run and ADP Workforce Now
        • BambooHR > User access to configure the BambooHR integrations
        • Clair > User access to configure the Clair integrations
        • FolksHR > User access to configure the FolksHR integrations
        • QuickBooks Online > User access to configure the QuickBooks Online integrations
        • QuickPay > User access to configure the QuickPay integrations
        • Rosnet > User access to configure the Rosnet integrations
        • SAP Success Factors > User access to configure the SAP Success Factors integrations
        • Webhooks > User access to configure the Webhooks integrations

      Settings

        • Manage Groups > User access to add, edit, or archive Group values and Custom Fields values.
        • Manage Organizational Structures & Workflows > User access to add, edit, or archive Group Structure, Management Levels, Workflows, and Recommendation rules.
        • Manage Platform Configurations > User access to configure or enable the platform configurations and view QuickPay Logs
        • Manage System Configuration > Users can manage the Company Information, Email Templates, Name Format, Tags, Time & Language. Geofences, Recommendation Assistant, and Recommendation Periods